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Where do Military Health Records Go During Hospitalization

What happens to a member’s health record when they are in a military hospital?

When a patient is transferred to a treatment facility, the HREC should accompany the patient. If members are admitted to a military hospital while away from their command, their HRECs should be forwarded as soon as possible to the hospital. If a discharged member is directed to proceed home and await final action on the recommended findings of a physical evaluation board, an entry to this effect will be recorded in the HREC.

What happens to a member’s health record when they are in a civilian hospital?

If a member is admitted to a civilian hospital for treatment involving brief periods of hospitalization, the HREC should be retained by the activity until disposition is completed. The HREC will then be forwarded to the cognizant office of medical affairs or to the activity designated by the Commandant of the Marine Corps (CMC) for Marine Corps members. In instances where the parent activity retains the HREC, a summary of the hospitalization will be entered on an SF 600 when the member returns to duty.

What happens to a member’s health record when they are in a foreign hospital?

When a member is hospitalized at a medical facility of a foreign nation, an entry of this fact should be made in the HREC. The HREC should be retained on board and continued until the patient either return to duty or is transferred to a U.S. military activity. Upon the departure from the medical facility, the HREC will be delivered to the CO for inclusion in the member’s service record for forwarding to the nearest U.S. embassy or consulate.

What happens when different branches of services are dealing with a member’s health record?

The HREC of a Navy or Marine Corps member is normally serviced by personnel of the Medical Department of the Navy. However, if a Navy or Marine Corps member is performing an assignment with the Army or the Air Force, the health record may be serviced by Army or Air Force Medical Department personnel. This management of the health record may be done if the attendant service interposes no objection and considers the procedure feasible. Reciprocal procedures for servicing the health records of Army or Air Force personnel by personnel of the Medical Department of the Navy will be maintained whenever feasible, and if requested by authorized representatives of those services.